Residence Life Policies

Welcome to Campus

We welcome all returning, first-year, transfer and graduate students to apply to live in our housing. We are excited that you will be living with us on campus where your residence is more than a place to live; it is a place to practice awareness, consideration, acceptance, and compromise. With the shortest commute possible, you will have more time to focus on yourself and your academic achievements. Living on campus also provides you with a built-in community of Resident Advisors and additional Residence Life (Res Life) staff who work to create an atmosphere conducive to studying, socializing, and thriving. Staff are also trained in first aid, conflict mediation, mental health support, and much more. 

The Residence Life Policies section has been divided into four "tabs": OVERVIEW, UNIVERSAL POLICIES, ST. AMBROSE RES LIFE, and MOUNT MERCY RES LIFE. The UNIVERSAL POLICIES tab contains Residence Life policies (A.1.–A.23.) that apply to all students, on any campus. The ST. AMBROSE RES LIFE tab and the MOUNT MERCY RES LIFE tab include campus-specific information and additional guidelines for some of the Residence Life policies listed under the UNIVERSAL POLICIES tab.

Residency Requirements

St. Ambrose and Mount Mercy are residential campuses. All traditional full-time students have a minimum residency requirement. Davenport and Cedar Rapids unique cities and each campus is situated differently within the city. The University owns distinct sets of student housing on each campus. Thus, each campus has its own set of residency requirements, exemption guidelines, and medical housing accommodations. Students who wish to live in the residence halls should maintain full-time status (minimum of 12 credits for undergraduate, 9 credits for graduate) unless otherwise approved by the Director of Res Life (e.g. final semester before graduation). 

Click here to go to the ST. AMBROSE RES LIFE tab

Click here to go to the MOUNT MERCY RES LIFE tab

Housing and Food Contract

Housing and food contracts will be different on each campus. This is for a variety of reasons including the distinct characteristics of each campus, facilities, and vendors. In general, students are not allowed to enter a lease with the University unless they are in good standing and enrolled full-time. 

Click here to go to the ST. AMBROSE RES LIFE tab

Click here to go to the MOUNT MERCY RES LIFE tab

Health Concerns and Special Needs

Residential students with a health concern and/or a disability needing special consideration should see the Access and Disability Services Office on their campus. 

Click here for information on the St. Ambrose Access and Disability Services (ADS) Office

Click here for more information on the Mount Mercy Access and Disability Services (ADS) Office

Consideration for Fellow Students

As part of a residence hall community, students are reminded to be considerate of others. The following guidelines outline basic study rights free from undue noise and other distractions inhibit this right. As a resident in our community, you have the right to:

  • Sleep without undue disturbance from noise, guests of roommates or neighbors.
  • Expect a roommate will respect one’s personal belongings.
  • A clean-living environment.
  • Free access to one’s room and facilities without pressure from a roommate.
  • Privacy.
  • Redress of grievances. 
  • Be free from intimidation and physical or emotional harm.
  • Expect reasonable cooperation in the use of “room-shared” items (refrigerator, furniture, etc.) and a commitment to honor agreed upon payment procedures.
  • Be free from peer pressure or ridicule.

To be a good citizen of this community is to accept responsibility for the welfare of others. Only you can assure you and your roommate enjoys these rights. Residence life staff is available for assistance in mediating and settling conflicts.

Health & Safety Inspections

Residence life staff will enter all residences at least once each semester for health, fire safety, facility checks, and check on service and emotional support animals (ESAs). Residents will receive at least 48 hours notice before routine health and safety inspections. Although not mandatory, residents are encouraged to be present during the room inspection.

During these checks, Res Life staff will be on the lookout for the following:

  • Fire hazards (e.g. personal items placed against heaters or blocking air vents, overloaded electrical outlets, any use of extension cords, etc.)
  • Tampered fire safety equipment (e.g. smoke detectors, sprinkler heads, etc.)
  • Overall cleanliness (including trash removal)
  • Ensure proper functionality of doors, locks, windows, screens, etc.
  • Other prohibited items
  • The overall health and condition of any service or ESAs

Residents will receive a notification directly after the inspection to inform them of the observed status of their residence. Residences deemed unacceptable or in violation of Residence Life policies or of state/federal law, will be left a notice identifying the specific violation for the resident(s) to address. Residents of the room in question should expect a follow-up meeting with their resident advisor (RA) or area coordinator (AC) depending on the severity of the violation.

Mail Services

The Slingshot Campus Store on each campus operates a fully functional Post Office. You can mail letters or packages from the campus store, even if you don’t have a stamp or shipping label. The Campus Store also receives all mail and packages for the university. Click here to go to the Student Resources & Departments section of this handbook and scroll down to "Bookstore and Mail Services" for more information 

Students will be notified by email if they have a package to pick up. Therefore, it is important that you follow these guidelines so that there is no delay in receiving your mail. 

  • Use your full name (first and last) and refrain from nicknames or things that make it difficult for you to be found in our information system
  • Do NOT include building names or room numbers on your shipping label
  • ADDRESS LABEL FOR SAU RESIDENTS 
    • First and Last Name
    • St. Ambrose Campus
    • 518 W. Locust St.
    • Davenport, IA 52803
  • ADDRESS LABEL FOR MOUNT MERCY RESIDENTS
    • First and Last Name
    • Mount Mercy Campus
    • 1330 Elmhurst Dr NE
    • Cedar Rapids, IA 52402

Missing Student Protocol

If you believe that a student is missing, whether or not the individual resides on campus, please report it to the Department of Res Life, Public Safety, and/or the Dean of Students Office. Once it is determined that reasonable cause for further action exists, all possible efforts will be made to locate the individual in order to ascertain their state of health and well-being.

If the student reported missing is a campus resident

  • Residence Life will conduct a wellness check on the student at their residence
  • The Dean of Students, Public Safety, and Res Life will work to determine if the missing student has been
    • Attending daily activities (e.g. class, practice)
    • Working at their campus employment site
    • In contact with roommates and friends
  • The missing student will receive a notification that the institution is going to notify the local police department or other appropriate law enforcement agency
  • The appropriate law enforcement agency is notified

If the student reported missing is an off-campus resident

  • The Dean of Students, Public Safety, and Res Life will work to determine if the missing student has been
    • Attending daily activities (e.g. class, practice)
    • Working at their campus employment site
    • In contact with roommates and friends
  • The missing student will receive a notification that the institution is going to notify the local police department or other appropriate law enforcement agency for a welfare check at the address we have on file
  • The appropriate law enforcement agency is notified

Emergency contact for missing students

Residential students may designate a a person to notify in a missing person investigation. This information will not be disclosed outside of a missing person investigation. 

Report Emergencies

In the event of an emergency, residents who witness the event are encouraged to contact Public Safety and/or dial 911 if appropriate. Residence Life will inform residents of situations that require broad notification by sending staff members to doors, placing messages on digital signage, or floor group chats. It is imperative that residents follow any instructions given. Each campus has its own emergency notification system. 

Personal Property Disclaimer

The University assumes no liability for theft, damage, or loss of money, valuables, or other personal effects of any student or guest caused by fire, water, steam, insufficient heat, power failure or surge, the elements, neglect, theft or the actions of a third party that occur in university housing or on University property. The University does not carry insurance on personal property, and it does not endorse any individual insurance program. Students are encouraged to confirm that their property is covered by their family’s homeowners’ insurance or to carry personal property insurance (e.g. renter’s insurance) with the protection they desire for student property. Not all homeowner’s policies cover everything that students bring to school. Most companies will provide some coverage but have limitations on certain property. Students should check with their insurance agency and request a written note on items such as electronics, jewelry, and musical instruments. Separate coverage may be recommended by your provider.

Residents are encouraged to socialize and live in community with their fellow residents. However, safety of students and property is a top priority. It is a best practice to keep your residence locked and secure, especially when unattended. 

Minor on Campus Policy

The purpose of this policy is to take affirmative steps to safeguard and protect Minors from potential abuse while visiting the St. Ambrose University Campuses, attending University-offered programs and events, or participating in third party programs and activities that utilize campus facilities.

Policy Statement

It is the policy of St. Ambrose University to implement standards and procedures for the protection of Minors participating in programs and activities that are occurring on its campus and for programs and activities that are under the control or direction of the University, regardless of location.

General Requirements Affecting Non-Student Minors on Campus

All Non-Student Minors

  1. Non-Student Minors are generally permitted in University Facilities only as invitees, participants, or visitors to university-sponsored events, unless enrolled in a Program on campus. Non-Student Minors are generally not permitted in University Facilities without an authorized purpose or express permission, or unless they are accompanied by an Authorized Adult.
  2. All Non-Student Minors participating in a Program on campus are generally permitted supervised use of the University Facilities identified for that Program. The University reserves the right to restrict anyone, including Non-Student Minors, from certain areas or facilities or from utilizing specified equipment.

Pre-High School-Aged Minors (under the age of 14)

  1. All pre-high school-aged Minors on the campus must be supervised at all times by an Authorized Adult.
  2. Unsupervised or escorted pre-high school-aged Minors are prohibited from entering areas such as storage rooms, equipment rooms, training rooms, dressing rooms or shower facilities, courts, fountains, swimming pools, and playing fields. 

High School-Aged Minors (ages 14-17)

  1. Generally speaking, high school-aged Minors not participating in a Program on campus may have limited use of University facilities that are open to the public, such as the Student Center, as long as they meet behavioral standards expected of enrolled students and adhere to the reasonable direction of University officials. Certain facilities maintain security policies relating to minors that are more restrictive in nature. High school-aged Minors not meeting University Community Conduct standards for St. Ambrose University students may be directed to leave the campus and/or trespassed from the campus by Public Safety.
  2. High school-aged Minors are generally permitted at events and venues on campus that are open to the public. Examples of such events include athletic contests, musical or dramatic performances, and campus tours. The Director of Compliance and Insurance shall determine, in the Director's sole discretion, whether selected events or venues are appropriate for unescorted or unsupervised Non-Student Minors.

Programs Involving Non-Student Minors

The following procedures and recommendations apply to all Programs involving Non-Student Minors:

A. Program Organizer

  1. Program Organizer must be appointed for each Program involving Non-Student Minors, whether the Program is sponsored by the University or by an External Organization.
  2.  The Program Organizer will be responsible for training employees and volunteers in, and adhering to, this Policy and any other rules or procedures applicable to the Program required by Public Safety.

B. Background Checks

  1. For University-sponsored Programs, the Program Organizer is responsible for ensuring that criminal background checks for Authorized Adults are conducted in accordance with our University policy regarding employment criminal background checks.  Background checks should be run annually for those working with Minors..
  2. For Programs sponsored by an External Organization or a recognized student organization, the Program Organizer must certify that all Authorized Adults affiliated with the Program have been subject to a criminal background check and a sex offender registry check within the previous twelve months.  At a minimum, the criminal background check and sexual offender registry check must consist of a search conducted by a qualified background check service provider, and include a review of criminal court records of all counties of residence based on the Authorized Adult’s past seven (7) years of residential addresses.
  3. The following types of convictions will normally render an individual ineligible to work or volunteer at a Program: (each University can set their guidance)
    1. Drug distribution activity or felony drug possession
    2. Sexual offenses, including stalking
    3. Crimes of violence involving physical injury to another person
    4. Child abuse, molestation, child pornography or other crimes involving child endangerment, including neglect and abandonment
    5. Murder
    6. Kidnapping
    7. Any other crime involving moral turpitude

Additionally, no Authorized Adult may be listed on any sex offender registry.

C. Medical/Emergency Care

  1. Arranging adequate emergency medical services at all locations and access to such services. For University-sponsored Programs, medical care appropriate for the nature of the events, expected attendance, and other variables should be discussed with a representative from the Student Health Center.
  2. Obtaining all necessary forms, including parental or guardian authorizations for participation, medical treatment, and dispensing medication, waivers of liability, and a list of any physical, mental, or medical conditions any Non-Student Minor might have, including any allergies that could impact their participation in the Program.
  3. Establishing a procedure for the notification of the Non-Student Minor's parent/legal guardian in case of an emergency, including medical or behavioral problems, natural disasters, or other significant Program disruptions.
  4. Providing information to parents or legal guardians detailing the manner in which a Non-Student Minor can be contacted during the Program.
  5. Maintaining an up-to-date list of Program times and dates, locations, attendance (age range and number of participants), and a designated Program contact, so that in the event of an emergency, appropriate measures may be taken. External Organizations must provide a copy of this list at least ten (10) days prior to the start of the Program to the University unit responsible for contracting for the University Facilities being utilized.

D. Supervision

  1. All Programs involving Non-Student Minors must be supervised by at least two (2) or more Authorized Adults or by their parent(s) or legal guardian(s) at all times with at least a 1:12 supervision ratio.  Authorized Adults will ensure One-on-One Contact with Non-Student Minors does not occur.  For overnight Programs housed in University Facilities, Authorized Adults must reside in the same housing building, and preferably the same floor.   
  2. It is recommended the Program Organizer provide more supervision when considering factors such as: the number and age of participants, whether the participants have special needs, the activities involved, type of housing (if applicable), and the age and experience of the Authorized Adults.  The standards set forth in subsection D(1) are the minimum requirements.  It is strongly recommended that in addition the Program Organizer make efforts to obtain the following ratios:
    1. Recommended standards for overnight Programs housed in University Facilities:
      1. One Authorized Adult every 6 campers ages 6 to 8.
      2. One Authorized Adult for every 8 campers ages 9 to 14.
      3. One Authorized Adult for every 10 campers ages 15 to 17.
    2. Minors under the age of 6 are not eligible to participate in overnight Programs housed in University Facilities.
    3. Recommended standards for other Programs that are not overnight programs
      1. One Authorized Adult for every 6 campers ages 4 and 5.
      2. One Authorized Adult for every 8 campers ages 6 to 8.
      3. One Authorized Adult for every 10 campers ages 9 to 14.
      4. One Authorized Adult for every 12 campers ages 15 to 17.
  3. When St. Ambrose University students are hosting high school students (including prospective athletes) participating in pre-enrollment visitation, the requirement for two (2) Authorized Adults shall be waived. The requirement also does not apply to licensed psychologists providing psychological and counseling services to Non-Student Minors.
  4. Separate sleeping accommodations are required for Authorized Adults and Non-Student Minors, unless the Authorized Adult is a parent, guardian, or sibling of the Non-Student Minor. Signed written permission from a parent or guardian is required for a Non-Student Minor to stay overnight in University Facilities. All guests and visitors of Program participants staying in University housing are restricted to building lobby and lounge areas and only during the hours specified by the Program Organizer, which in no case shall be later than 12:00am.

E. Duty to Report Inappropriate Conduct or Suspected Inappropriate Conduct

  1. Every member of the University community has an obligation to immediately report instances or suspected instances of the abuse of, violent or sexual offense against, or inappropriate interactions with Minors, including Non-Student Minors, to the Police & Public Safety Department and, if applicable, to the respective Program Organizer.
  2. In cases of alleged of suspected instances involving abuse, neglect, or inadequate care provided by a parent, guardian, or custodian/caretaker (including the Program Organizer), further obligation is required under Iowa Code §232.69 to report suspected abuse to the Director of the Department of Social Services in the county where the Minor resides or is found. Police & Public Safety can assist in providing contact information for reporting to social service agencies.
    1. In the state of Iowa, mandatory reporters are required to make an oral report of suspected abuse withing 24 hours when they reasonably believe a child or dependent adult has suffered abuse. 
      1. If in Imminent Danger, Call 911 
      2. Report to csiu@hhs.iowa.gov (email)
      3. 800-362-2178 (24 hour phone line)
  3. Individuals reporting inappropriate conduct or suspected inappropriate conduct in good faith are protected under Iowa Law from criminal and civil liability for making the report. Furthermore, it is the policy of the University that a good-faith report of suspected abuse or neglect must not be retaliated against in the terms and conditions of employment or educational program.
  4. In the event a Program Organizer suspects inappropriate conduct or receives an allegation of inappropriate conduct, the Program Organizer must immediately:
    1. Ensure the safety of any Minors participating in the Program, irrespective of any other limitation or requirement, including removal of Minors from dangerous or potentially dangerous situations.
    2. Notify Police & Public Safety
      1. Dial 911 for local emergency services
      2. Saint Ambrose Public Safety: 563-333-6104 (direct line)
      3. Davenport Police Department: 563-326-7979
      4. Mount Mercy Public Safety:
        1. 319-363-1323, ext. 1234 (Mount Mercy, Public Safety Ext.) or dial 1234 from any campus phone​
        2. 319-360-4839 (direct line)
  5. If the suspected or alleged inappropriate conduct involves an Authorized Adult participating in a Program, the Program Organizer must discontinue any further participation by that Authorized Adult in any activities covered by this Policy until the situation has been satisfactorily resolved.

UNIVERSAL POLICES

Students living in the residence halls are expected to maintain a standard of conduct consistent with the educational objectives and priorities of the University. Respect and consideration for the rights of others, including the need for study time and rest, must receive priority. Each resident is expected to respond appropriately to requests from staff and fellow residents concerning behavior that does not honor this priority. Rooms will be inspected or assessed at any time if a University official suspects illegal, dangerous or threatening behavior is occurring in a student’s room.

The ST. AMBROSE RES LIFE tab and the MOUNT MERCY RES LIFE tab include campus-specific information and additional guidelines for the policies listed in this section.

A.1. Abandoned Property

Due to limited space and liability issues, Residence Life is unable to accommodate storage of residents’ personal items or room furnishings at any time during the year. Residents may wish to explore professional off-campus storage services to accommodate any additional storage needs. 

A.1.i. Items left in residences and community areas will be stored for a maximum 30 days, after which, the property will be donated to or discarded. If known, the owner will be contacted. 

A.2. Access to Residence Halls

Each resident is assigned a set of keys when checking into their residence. Each key has a unique identifier and residents are responsible for returning the same keys to Res Life upon check-out. Students who do not return their keys are subject to fees determined by their campus Residence Life office.

A.2.i. Loss of assigned residence keys.

Lock-out assistance

Everyone makes mistakes and occasionally students misplace their keys and are unable to get back into their room. In this event, students should call the Department of Res Life (business hours) or Public Safety (nights and weekends) for lock-out assistance. The student may be asked to provide proof of residency with a photo id. Lock-out assistance is a courtesy program and should not be used on a regular basis. The first lock-out assistance is free. Second and subsequent lock-outs are subject to increasing fines. 

A.2.ii. Abuse of lock-out assistance.

Residents should also expect to enjoy the facilities without competing with outside groups for access. Space in and around the residence halls is governed by Residence Life policies. Residents of a community have priority access to all communal spaces.

A.3. Animals: Pets, Emotional Support Animals and Service Animals

Pets

Saint Ambrose University prohibits students, faculty, staff, visitors, contractors, volunteers, and vendors from bringing pets of any kind onto campus or into campus buildings. This includes, but is not limited to, dogs, cats, birds, rodents, reptiles, amphibians, ferrets, etc. This policy ensures a safe, healthy, and distraction-free environment for the campus community, in compliance with local ordinances. Pets may pose risks such as allergies, noise, bites, and disease transmission (e.g., fleas, ticks, viruses, parasites). Additionally, animals can behave unpredictably, leading to accidents or disruptions in academic and work settings. All campus community members must comply with this policy. 

A.3.i. Violation of the following "Visitors with Pets" guidelines

  • Pets must be leashed (6 feet or shorter), under control, and never tied to stationary objects.
  • Animals must be licensed and vaccinated per local regulations.
  • Owners must clean up and properly dispose of pet waste immediately.
  • Owners are financially responsible for any damage caused by their pets while on campus. 
  • Visitor exceptions: service animals actively performing tasks, on-duty police dogs

Residents are allowed to have fresh water fish in their rooms in a tank not to exceed 20 gallons. Tanks larger than 20 gallons require approval from all roommates and the Area Coordinator or Director of Residence Life. 

A.3.ii. Possession of any pet (besides fish). Non pet-owning roommates can be found in violation of this policy as well. 

Service Animals and Emotional Support Animals Residential Guidelines

Residence Life offers accommodations for residents with assistance animals or services animals. For more information on the accommodation process, please {insert link to ARC}. An ESA will not be permitted in the applicant's residence until formal approval has been communicated through email notification and the applicant has signed and agreed to abide by this policy.

Handlers assume full financial responsibility for any property damage or personal injury caused by their animals. Applicable charges will be applied to the student's University account. Disruptive animals may be asked to leave classrooms, workplaces, events, or residence halls immediately by appropriate authorities.

Student's must provide annual documentation to Residence Life that the ESA’s vaccinations and shots are current as required by law and that the ESA is in good health. Documentation must come from a veterinarian and is due at least two weeks prior to the start of fall term. 

A.3.i. Failure to comply with all city, county, and state animal regulations requiring licenses, registration, collars, and ID tags. Dogs and cats must wear current vaccination and ID tags.

A.3.ii. Leaving an animal alone for extended periods of time (usually over 6 hours). Animals may not stay on campus without the owner present, especially overnight. Animals may not be left in the care of other residents. It is the owner's responsibility to make plans to accommodate for the animal while they are away. Animals left behind will be removed from University housing and boarded elsewhere at the owner's expense.

A.3.iii. Failure to maintain control of the animal at all times, including travel to and from the residence. Approved animal control methods include a leash (no longer than 6 ft.), harness, tether, or carrier when the animal is outside of the student's residence. Animals must be kept in appropriately sized cages or carriers. Residence Life must be notified if an animal escapes and is on the loose. 

A.3.iv. Tethering an animal to campus structures or vehicles. 

A.3.v. Failure to keep the animal up to date on flea and tick preventative treatments. At least once a semester, Res Life will conduct Health and Safety Inspections throughout student housing and at that time owner's rooms and the ESA will be inspected for fleas and/or ticks. The student may be billed for treatment beyond regular pest management.

A.3.vi. Failure to notify the Department of Residence Life once student's become aware that their animal has fleas, ticks, or other pests/parasites. 

A.3.vii. Failure to clean up animal waste promptly, both indoors and outdoors. Animal waste includes urine, feces, and the contents of a cat litter box or similar waste containment system and it may only be disposed of in a sealed bag an into a an outdoors residence dumpster. Animal waste, no matter the cause, should be cleaned up by the handler, immediately and with approved cleaning products (may be borrowed from facilities). 

A.3.viii. Failure to maintain cleanliness of animal dwelling and residence through routine cleaning. The residence and animal dwelling should free from odor and relatively clean from pet hair and dander. This includes litter boxes (should be cleaned according to litter manufacturer's instructions), kennels, and cages.

A.3.ix. Failure to notify both the Department of Residence Life and the ADS Office when the ESA is no longer needed and/or residing in the residence. To return the same ESA, or replace it with a different one, the student must file a new request for accommodation and start the residential registration process again.

Additional Service and ESA Policies at St. Ambrose

Additional Service and ESA Policies at Mount Mercy

  • Owners residing in Regina, McAuley, or Andreas must take their ESA to and from the room through the nearest exit; University Center and Lundy should be avoided. 
    1. Regina Hall: The University defines Regina Hall as the top five floors of the building. The residence hall ends at the security doors, meaning the first floor (campus bookstore, campus game room, etc.) and the basement (campus tunnel, Facilities offices, kitchen and lounge) are areas where ESAs are not permitted. Regina's second floor ends at the security door; the second-floor balcony of the University Center is an area where ESAs are not permitted.
    2. McAuley Hall: The University defines McAuley as the top 5 floors of the building. The first floor (ACE, conference room 110, etc.) and the terrace level (McAuley theater, the gallery, Betty Cherry, etc.) are areas where ESAs are not permitted. McAuley second floor ends at the security door – the second floor balcony of the University Center is an area where Assistance Animals are not permitted.
    3. Andreas Hall: Andreas Hall ends at the security door in the Lundy/Andreas breezeway. Lundy is an area where ESAs are not permitted.

A.4. Bicycles & Wheeled Machines

Bicycles should only be locked on exterior bike racks; they should not be locked to any other stationary object on campus or campus property. When locked, bicycles should not hinder the flow of pedestrian traffic. Strong krypton type locks are recommended for bikes. The University assumes no liability for any lost, stolen or damaged bicycle locked to a campus bike rack.

Students are strongly encouraged to register their bicycles with the city their campus is located in. 

Visit the City of Davenport website to register your bicycle with the city

Visit the City of Cedar Rapids lick here to register your bicycle with the city

The following are prohibited

A.4.i. Bicycles riding, storage, or parking inside or on decks or landings.

A.4.ii. Wheeled vehicles in campus buildings other than those that assist with physical mobility, such as wheelchairs or small scooters used to assist those with a medical need. Riding skateboards, motorized skateboards, and recreational scooters are prohibited.

A.5. Check-In and Check-Out Procedures

Residents are required to follow the official check-in and check-out procedures as outlined by the Department of Res Life on each campus.

Pre check-in 

  • Students may only move onto campus during their pre-determined move-in day and time
  • Before obtaining keys, all residents must
    • Be enrolled in classes
    • Sign the housing and food contract
  • During move-in, do not drive cars or trucks on grassy areas to load or unload belongings.

Check-in process

  1. Upon checking in to a new room, residents will be given keys to their room
    1. Record key ID(s)
    2. Fill out Room Condition Report

Room Condition & Damage Assessment

Residents are responsible for the room to which they are assigned. Therefore, it is important that all residents fill out a Room Condition Report (RCR) as a part of the check-in process. Best practices are to make an inventory of the contents of your room as well as making notes about the condition of each item. (E.g. condition of paint on walls and furniture, chipped or missing parts of furniture or frames, snagged or torn upholstery, etc.) Upon check out, any damages not noted in the RCR will be assessed and charged to the student account. Damaged University property should only be fixed by University personnel. 

Check-out process

To facilitate an orderly and respectful transition at the end of each semester or when vacating a room at any point, residents are required to follow the official check-out procedures provided by their Department of Res Life. Failure to do so will be considered an improper check-out and may result in fines and other sanctions. The goal is to leave the room the way it was when you moved in—bare, clean, and with all personal items removed.

  1. Residents must complete the check out process within 24 hours of: their notice to exit, last final exam, or by noon of the last day the halls are open.
    1. Res Life reserves the right to immediately remove any student from the halls if they are causing a disruption
    2. Any extensions to must be approved by the Director of Residence Life.
    3. Hall closing information will be provided via email, flyers and floor meetings.
  2. Residents must check out of their room in person with a member of the Residence Life staff. 
    1. After all belongings have been removed
    2. No matter what time of year the resident is moving out
  3. Fees and administrative charges will be assessed at this time:
    1. Damages to residence that are not recorded in the Room Condition Report
    2. Failure to perform the following before check out are subject to conduct and fees
      1. Sign and date room check-out form
      2. Dispose of all trash and unwanted articles
      3. Dry dust, mop and/or vacuum the floor 
      4. Clean all surfaces
      5. Clear out refrigerator
      6. Vacate room by designated time/day
      7. Return room keys

A.5.i. Improper room check-in. Residents should not have access to their assigned residence until they have gone through the proper check-in procedures with an authorized member of the Residence Life staff. Residents should not allow another student to access their room without having checked in first.

A.5.ii. Improper room check-out. Residents must check out of their room with an authorized member of the Residence Life staff. They must turn their keys in directly to a member of the Residence Life staff.

A.6. Cleanliness

Residents are expected to maintain a level of cleanliness in their residences and common areas that are compatible with reasonable health and safety standards. Students are encouraged to bring their own cleaning supplies to maintain the cleanliness of their residence. Depending on the particular residence that a student resides in, there are different levels of cleaning services offered for private and common areas. 

Refer to the ST. AMBROSE RES LIFE tab of this handbook and scroll down to B.6 for more information about cleanliness at SAU

Refer to the MOUNT MERCY RES LIFE tab of this handbook and scroll down to C.6 for more information on cleanliness at Mount Mercy

Please check with your Resident Advisor or Area Coordinator for more details. Residents are encouraged to participate in the campus recycling program. 

A.6.i. Littering, leaving trash in common areas or locations not designated for waste disposal. 

A.6.ii. Garbage disposal in the appropriate bins and locations. Garbage is not to be left in hallways, on landings, in stairwells, in lounges, in elevators, in lobbies, by the doors, on the ground by dumpsters, or in the trash chute rooms. Room trash is not to be emptied into other trash cans that are placed around the buildings.

A.7. Climate Control

The heating and cooling options and controls depend on the residence you live in. All rooms have heat, with varying types of controls. Most rooms have central air or window air conditioning (AC) units. Personal window AC units are not allowed without expressed permission from the Department of Res Life (additional documentation will be requested). In general, residents are asked to control the temperature of their room so that it stay within the range of 68–78ºF (20–25.5ºC). Heating pipes may freeze and break if windows are left open and/or heat is turned off/down during cold weather. Students will be held responsible for any damages to their residence as a result of such negligence. In any residence, students are not to obstruct or damage air or heating units or set anything near the wall mounted units as this may interfere with normal operation. 

A.7.i. Using window air conditioning units without explicit permission from Res Life. 

A.7.ii. Using personal space heaters without explicit permission from Res Life. Personal space heaters from home are on the list of prohibited electrical appliances in below in A.11.

A.8. Cooking

Public cooking facilities are available in most/some? residence halls where students are allowed to do their own cooking, but must bring their own cooking utensils. In addition to the stovetops for you to use in the communal cooking areas, you may also bring in the following electrical appliances to cook with: microwave (700 watts or below), hot air popcorn popper, or a coffee maker with an automatic shut-off feature. Communal cooking areas must be cleaned and maintained by the residents of the community. Residents will face cleaning charges or a closing of the facilities if any unsanitary conditions exist or if the facility is abused. If a fire alarm is inadvertently set off, students will be held responsible for any fees from the city Fire Department. 

A.8.i Students using public-area stoves or authorized grills must remain with the appliance while it is in operation.

A.8.ii. In communal cooking areas, only cook with University-supplied and/or approved electrical appliances (microwaves (not to exceed 700 watts), hot air popcorn poppers, or coffee makers with an automatic shutoff feature).

A.8.iii. Residents using outdoor grilling/cooking equipment in approved outdoor spaces, must locate and use their grills a safe distance from the house/hall to ensure no damage from heat, smoke or risk of fire to the unit. Grills are not allowed to be used on a wooden deck. Grills must meet local city guidance for grills approved for use outside apartment complexes. Propane-fueled grills are not allowed anywhere on campus. 

A.9. Decorating Your Residential Space

Decorating your residential space is highly encouraged. In order to personalize your space, while not causing damage to University property, please comply with the following guidelines. Room décor must take into consideration all roommates’ tastes. 

The SAU Political Activity Policy does allow for political signs to be posted in residence hall rooms, including in outward-facing windows, so long as they are what a reasonable person would consider to be in good taste and not offensive. Individuals living in campus owned houses may not place political signs on their lawns. (Please see the complete SAU Political Activity Policy for more details).

The following are prohibited on all campuses

A.9.i. Affixing or hanging decoration from the ceiling.

A.9.ii. Blocking or otherwise impeding access to hallways, doorways, stairs, and other exits.

A.9.iii. Covering more than 10% of a wall space with combustible materials including but not limited to: paper, posters, streamers, polyester materials, and lights. 

A.9.iv. Hanging rugs, bed sheets, bed spreads, or tapestries. 

A.9.v. Damage of wall, paint or exterior finish of furniture with nails, adhesives, or paint.

A.9.vi. Real Christmas trees or wreaths

A.9.vii. Postings on exterior of room doors (the side that faces hall corridors) have that could are offensive, demeaning, or degrading.

A.10. Door and Building Security

All residents are expected to aid in maintaining the safety and security of all residential communities. Residents who lose their ID cards are responsible for replacing them as soon as they can. No residence should be left unlocked and unattended. 

A.10.i. Allowing unknown individuals into residential facilities.

A.10.ii. Unlocking, barring, or propping open an otherwise locked and/or exterior door.

A.10.iii. Tampering or damaging the building security equipment (e.g. disabling a door lock, security cameras, electronic door monitoring equipment, etc.)

A.11. Electrical Appliances 

The electrical systems vary depending on the building and campus. In general, the University electrical system was not designed to carry heavy loads of electrical activity. To prevent blowing circuits students are asked to be responsible when using electrical appliances and try to use a UL-listed surge protector whenever possible. All electrical appliances must be UL listed. 

The following are allowed in all residences on all campuses. Check your campus tab to see if additional electrical appliances are allowed in your residence.

  • Hair styling hot tools that have automatic shut off feature
  • Coffee makers or blenders that have an automatic shut off feature
  • Microwaves under 700 watts
  • UL-rated surge protectors
  • Compact refrigerators (under 4 cubic feet)
    • One per room unless otherwise noted

In the interest of student safety and in order to prevent excess damage to our facilities, Residence Life prohibits the following items from campus residences:

  • Extension cords, power strips, multi-plug adaptors 

    • Power strips and surge protectors are NOT the same thing. Click here for more information on the differences. UL-rated surge protectors are fire-safety compliant and help keep our residence halls safe. For that reason, power strips, extension cords, multi-plug adaptors are not allowed.

  • Anything, including cooking appliances, with an open heating element, (e.g. Pizza Pizzazz, toasters, hot plates, etc.)
  • Microwaves that exceed 700 watts
  • Refrigerators over 4 cubic feet
  • Halogen lamps
  • Smoke/fog machines
  • Overly bright LED light decorations
  • Personal wireless routers (interfere with University's signal and disrupt system operation)
  • Appliances that lack an automatic shut off 
  • Power tools
  • Electric skateboards or hoverboards
  • Drones or other devices that can fly and/or be used for recording
  • Unapproved/unauthorized window air conditioning units
  • Unapproved/unauthorized space heaters
  • Damaged appliances (e.g. frayed cords, bent plugs, etc.)

A.11.i. All electrical appliances must be approved and in good working condition (UL listed).

A.11.ii. University furnished appliances may not be removed from the room or public area they are located in.

A.12. Elevators

Please be respectful of this equipment and the safety of others; do not do things that may cause malfunctions. Elevators are serviced regularly, but should an elevator get stuck between floors, remain calm and use the call button inside. A staff member will respond to assist with the appropriate evacuation. Do not try to evacuate an elevator on your own or try to pry open the door. Damages should be reported to the front desk immediately. In the case of a fire, do not use the elevator and evacuate the building using stairwells.

A.12.i. Tampering with proper elevator function (e.g. jumping, shaking, intentionally overloading, etc.).

A.13. Fire Safety

 

Fire Alarms

In accordance with federal law, during the course of the academic year, a planned fire alarm will occur at least twice per semester in each building. Residents will not be notified as to when these will occur. These planned alarms are intended to familiarize all residents with the exits, sounds, lights, and procedures for evacuating a building. All students and guests are required by law and University policy to leave the facility and meet at the designated gathering location for the building in alarm when an alarm sounds. Regardless of cause, all alarms should be treated as if real. If assistance to evacuate is required, please contact the Director of Resident Life at the beginning of the year.

A.13.i. Failure to evacuate a University-controlled building during a fire alarm, unless directed to stay in an area of evacuation assistance by a University official

A.13.ii. Intentionally or recklessly causing a fire which damages University property or personal property or which causes injury

A.13.iii. Improper use of fire safety equipment

A.13.iv. Improperly engaging a fire alarm or fire detection/control equipment while on University premises

A.13.v. Tampering, damaging, or inhibiting the use of fire safety equipment which includes: smoke/heat detectors, alarms, sprinklers, fire doors, pull stations and fire-extinguishers is a violation of state law as well as University regulations. Students may not block access to fire and safety equipment with personal belongings or furniture nor may they hang decorations off of fire safety equipment.

Flammable Materials

Items that are flammable and pose a fire hazard are not allowed in student residences and will be confiscated. In addition to the list of potentially hazardous electrical appliances (A.11. Electrical Appliances) the use or posession of the following are prohibited:

  • Anything that could have an open flame, (e.g. candles, Bunsen burners, blowtorch etc.)
  • Incense
  • Fireworks or other explosives
  • E-cigarettes and other vaping devices

Furniture, decorations and other items that increase the flammability of a residence may be prohibited at the discretion of Res Life. 

A.13.vi. Decorating with highly flammable materials or in such a way as to cause a fire hazard.

A.14.i. Hoverboards and self-balancing scooters are fire hazards.

A.14. Furniture

Every residence come furnished with a bed, desk, mattress, closet, and dresser. Most also have a desk chair. 

  • In the event that a student has an accommodation through Access and Disability Services (ADS) to bring their own mattress in, it must be new or wrapped. 

In the interest of student safety and in order to prevent excess damage to our facilities, Residence Life prohibits the following items from campus:

  • Soft or upholstered furniture
  • Items designed for outdoor use (i.e. made out of fabric, wood, or stuffed) 
  • Waterbeds, mattresses, futons and/or lofts from home
    • Only futons with a detachable mattress and bed bug cover are permitted.

If found, prohibited items will be confiscated. This includes students with unapproved mattresses. The University accepts no responsibility for storage of prohibited furniture that has been removed from a student's room.

A.14.ii. Residents shall not remove any University equipment or furniture from their assigned location in the residence or common area. 

A.14.iii. No furniture that is not designed for outdoor use is allowed to be placed outdoors, whether it is University owned or not.

A.14.ii. All personal furniture must be removed from campus at the end of the school year.

A.15. Guests, Visitation, and Cohabitation

Residential living spaces are rented to St. Ambrose University students only. A guest is defined as anyone who is not assigned to the residence they are visiting (includes other University students). An overnight guest is someone who stays past midngith (most stay overnight). Guests are not allowed to sleep in lounges or other common areas. The University reserves the right to limit visitation privileges at any time. Residential students acting as host or guest are responsible for abiding by the visitation policy. Residents assume responsibility for their guests while on campus. Guests should in no way become a nuisance to the roommate(s) or the community. Residents may not host anyone who is known to be trespassed from University facilities. Roommate(s) have the right to object to current or future visits and staff will mediate any concerns by the presence of guests.

The University may limit the number of persons in rooms, suites or apartments for the purposes of safety and health of campus residents. No living unit can more than double the designed occupancy (i.e. a double room is limited to two guests) based on fire code and building safety. ​

Campus residential facilities at St. Ambrose should reflect the values of the institution and students. Personal conduct and behavior should be reflective of the Mission and core values of St. Ambrose. As a Catholic University, St. Ambrose believes the complete and genuine expression of love through sex requires the commitment to marriage. Therefore, premarital sex is in no way condoned, and the visitation policy is, in part, informed by that value.

A.15.i. All overnight guests must be approved by all room/suite/housemates and registered with the Department of Residence Life. Guests are to provide photo identification. Students should register their guest by emailing Residence Life and copying all room/suite/housemates notifying everyone the full name of the guest and their length of stay. Guests must present their ID upon request from any University official.

Visit here to request a St. Ambrose guest pass

Email Res Life to request a Mount Mercy guest pass

A.15.ii. All University guests must comply with the Residence Life policy and Code of Conduct.

A.15.iii. Guests must keep their guest pass on them and be escorted by their host at all times. Guest without an escort can be asked to leave the building. 

​A.15.iv. Cohabitation is defined as the continued presence of someone staying in a room that is not assigned to them, using the room as if it were their own, or staying beyond the visitation limit. Only those students who are leased to a particular residence may live there. Guests are allowed on a short term basis. Guests are allowed to stay on campus for up to 3 consecutive nights and for no more than a total of 10 nights. Frequency of guests may be reviewed by Residence Life.

A.16. Laundry 

Laundry is offered for free for residents only. Each residence building has an assigned laundry facility. Students are asked to be respectful and timely when doing their laundry. Please use only liquid or powder laundry detergent and do NOT use additives like color catchers or fabric softeners as they can cause build up and damage. Contact your Resident Advisor or Area Coordinator with concerns. Please submit a work order if a machine is not working.

A.16.i. Improper use of laundry facilities that results in damage to the machines and/or other people's clothes

A.16.ii. Unauthorized use of laundry facilities by a non-residential student.

A.17. Maintenance and Repairs

For non-emergency repairs or maintenance needs, residents should submit a work order. If you need help seek out your Resident Assistant. 

Visit here to submit a St. Ambrose Physical Plant Maintenance Request

Visit SchoolDude to submit a work order to the Mount Mercy Facilities Department

For emergency maintenance needs during regular business hours (e.g. bust pipe, clogged toilet, broken window, etc.), please contact Public Safety immediately. 

Damage to public areas on a residential floor may be assessed to all residents of the floor. 

A.17.i. Failure to report an emergent maintenance need.

A.17.ii. Damage to University property that exceeds normal "wear and tear".

A.18. Quiet Hours and Noise

Residence Life seeks to provide an environment free from unreasonable levels of noise so that residents can pursue their educational goals, and get some well-deserved rest. It is essential that students monitor their own noise levels and consider the larger community when engaging in activities that are loud and disruptive. 

Quiet Hours

Sunday–Thursday: 10 p.m. to 8 a.m.

Friday & Saturday: midnight to 10 a.m.

  • Noise should be reduced to a minimum and not heard outside the residence (through a floor, ceiling, wall, door, or window).
  • All other hours are courtesy.

Courtesy Hours

  • Residents are expected to maintain a level of quiet conducive to community living and respond courteously to other residents and staff requests for quiet.
  • Noise should not be heard more than two (2) doors away.
  • Amplified music, noise out of a window or speakers directed outside of a room is not allowed unless part of an official Residence Life sponsored event. 
  • Residents may play musical instruments during courtesy hours as long as it is not distracting.
    • Practice rooms are located on each campus.
  • Residents should be cooperative and respectful when any community member asks another member to lower their music, TV, voices, etc.

In addition, every resident will take part in a negotiation of additional quiet hours at the beginning of each semester for that floor/living area. 

24-Hour Quiet Hours

During finals week, all student housing will have expanded quiet hours to create an enhanced study atmosphere. Students should maintain an extraordinary level of quiet at all times during this time period and plan on taking loud activities out of the residence halls. Students who do not comply may be required to leave the residence hall immediately.

A.19. Relocation of Living Space

Consolidation of Rooms  

The University reserves the right to reassign residents to available spaces as needed, and in order to make the most effective use of the accommodations. After the 20th business day since the first day of the fall term has passed, Res Life will conduct a resident audit to ensure everyone person and every occupancy is accounted for. Once this is complete, a room consolidation process will occur where single students in double rooms are reassigned to live together. If space is available, the student may be offered the option of "buying out" their room by paying the single-occupancy rate; only then can a student take occupancy over the entire space. If the student does not "buy out" their room they may not take possession of the other side because the University could take on a new contract at any time. In such cases, Res Life will try to give proper notice to the roommates who are about to receive a new resident. However, there may be instances where a student is placed in an open space in your room without prior notice. 

Roommate Conflict and Contracts

Residence Life recognizes that conflicts arise within any group living situation and encourages residents to try and work out these differences for themselves. Students experiencing conflict must work with their Resident Advisor (RA) and seek successful resolution. Violating items agreed upon by roommates/suitemates will result in a violation of the housing agreement and additional action may be required.

Room Change Requests

Residence Life has found that many roommate differences can be resolved through mediation, eliminating the need for a room change. When mediation cannot resolve major issues, room-change requests may be considered. Students who wish to submit a room-change request must be in good standing, not have a restriction on their account, and a space must be available. Room change requests will not be considered during the first OR last two weeks of each academic semester. Students wanting to request a room change should set up a meeting with their Area Coordinator.

Getting a New Roommate

Students with a roommate that is not returning for the spring semester are asked to make the room presentable for a new roommate(s). This must be done prior to departure in December for Winter Break. Clean the room and be sure that the other bed, dresser, closet, and so forth is ready for a new student to move in.

A.19.i. Students in a double room who do not "buy out" their room as a single, should keep the other side of the room free from belongings so it is ready to receive a new roommate at any time.  

A.20. Room Entry

The University reserves the right to enter and inspect student rooms for the following reaons

  • Required maintenance and repairs
  • Heath and student safety
  • Emergency procedures
  • Articulated suspicion of violation of University policies
  • Routine safety checks

Residence Life staff will knock and announce their presence prior to entering a student’s room. However, it is within the rights of Housing Staff to enter as deemed necessary. The University reserves the right to enter a student's room or suite without prior notification in certain instances. These include:

A.20.i. When an immediate threat exists to the health, safety or property of students or occupants of the room.

A.20.ii. To secure space during breaks and conduct routine safety inspections

A.20.iii. To make necessary or desirable repairs and perform routine or other maintenance

A.20.iv. For other purposes as deemed necessary or desirable by the University. 

A.21. Solicitation and Commercial Enterprises

Entry into Residence Life facilities for any solicitation and/or commercial enterprises will be considered trespassing and will result in removal of involved parties by Public Safety Officers. At a minimum, parties will be removed and maybe be excluded from campus and/ or arrested. Any solicitors should be reported to a Res Life staff member or Public Safety immediately. Students or student organizations wishing to raise donations for charity through social/ community programs or other means may obtain permission from their Assistant Director of Residence Life.

The following are prohibited

A.21.i. Students operation or promotion of any business (including their own privately-owned enterprise) from their residence, common spaces, or other Residence Life spaces.

A.21.ii. Students using housing facilities to host parties for the purpose of promoting private businesses or engaging in sales of products.

A.21.iii. Door-to-door solicitation of funds, products, services, or donations for charity in Residence Life facilities. This also includes companies/businesses attempting to give away free items/samples.

A.22.iv. Posting for positions related to the use or distribution of recreational or medical marijuana. This includes tertiary positions not directly related to the sale or distribution of marijuana/cannabis but are designed to support or advance the industries. Employers seeking to recruit for such positions at any on-campus recruiting event or through any campus means will be asked to cease and desist, and withdraw from the campus immediately. As the use of marijuana is illegal at the federal level and St. Ambrose University receives federal funds, we must comply with federal law. In addition, the possession and use of marijuana violates the Drug-Free Schools and Campuses Act, is illegal in the State of Iowa, and is banned on all University properties.

A.22. Sports in Residential Spaces

Residents should not 

A.22.i. Engage in any type of outdoor sport or activity in the residential facilities.​ This includes rooms, hallways, stairwells, lounges, or any other interior public area. Such activities include, but are not limited to: bouncing balls, throwing a frisbee, playing catch, golf, water balloons, etc. 

A.23. Windows, Landings, and Breezeways

Windows, landings, and breezeways are subject to all Residence Life community standards. It is the responsibility of the student to report broken or missing screens and/or windows. The following activities are prohibited. 

A.23.i. Unauthorized use of windows such as opening past intended limits, removing screens, throwing/passing objects into or out of the window. This includes leaning far into or out of a window or passing through a window to enter or exit a room or building. 

A.23.ii. Failure to report a broken screen or window to Res Life and Physical Plant (SAU) or Facilities (Mount Mercy)

A.23.iii. Storing or leaving personal belonging on landings, decks and patios.

ST. AMBROSE RES LIFE

St. Ambrose Res Life Team

Professional Staff

  • The Director of Residence Life
  • Area Coordinators (AC)

Student Staff

  • Resident Advisors (RA)
  • Hall Advisors (HA)
  • Student Hall Manager (SHM)

The HAs, RAs, and SHMs are supervised by a full-time Area Coordinator.

Visit the SAU Experience Portal to learn more about the Res Life Team

St. Ambrose Housing and Food Contract

Resident students pay a housing deposit and sign a housing and food contract. By signing the housing and food contract, residents agree to abide by its terms and conditions outlined in this handbook's Residence Life Policies and Code of Conduct. Contracts cover the duration of the entire academic year.

Visit the website to learn more about St. Ambrose Student Housing

Visit the SAU Housing Software landing page (through Adirondack Solutions now part of StarRez, Inc.)

In the event that a student’s housing deposit was requested to be held for the next term and then was canceled for that future term, the decision to forfeit or refund the deposit will be reviewed by Residence Life staff. That staff will recommend either a refund or forfeiture, regardless of the timing (on time or late) of the future term cancelation. It remains the discretion of the University to refund or forfeit the housing deposit when a student leaves University housing (through student cancellation or University termination of contract) prior to the end of the contract period. Any student that lives on campus (prior to or after) the stated contract period is subject to disciplinary action on grounds of theft of service, the removal from housing, and having daily housing charges (the conference housing rates) applied to the student account. Additionally, any student who allows a roommate to move in early is also subject to the same sanctions and charges.

Visit the SAU Housing YouTube page for video tutorials on: First Year Students: How to Submit a Housing Contract, How to Submit a Roommate/Suitemate Request, and ​Transfer: How to Submit a Housing Contract 

Meal Plans

St. Ambrose residential students are required to participate in one of four meal plans. 

Refer to the Student Resources & Departments section of the handbook, ST. AMBROSE CAMPUS tab, and scroll down to St. Ambrose Dining & Food Services for more information

Appealing a Meal Plan

The deadline to submit a meal plan appeal is two weeks after the first day of classes. Appeals are only accepted for medical reasons, as financial reasons are addressed through the Financial Hardship Assistance process. Below are additional guidelines to follow based on the concern warranting a medical appeal.

Medical: Appeals based on medical reasons must provide a medical diagnosis to the Office of Student Health Services with dietary recommendations, restrictions/guidelines from a healthcare provider. After this information is received, the appellant may be asked to schedule a meeting with the Operations Manager of Sodexo Food Services. Special dietary needs will be reviewed, and a recommendation sent back to Student Health Services. A follow-up meeting may be scheduled with Student Health Services to discuss the findings. Upon completion, Student Health Services will submit a recommendation to the Director of Residence Life.

Fill out and submit this form to appeal a St. Ambrose Meal plan

St. Ambrose Lead Based Paint Disclosure

In accordance with City of Davenport code, St. Ambrose University hereby discloses that single-family dwellings (i.e., campus owned houses) built before 1978 may contain lead-based paint. Lead from paint, paint chips, and dust can pose health hazards if not managed properly. Lead exposure is especially harmful to young children and pregnant women.

Before agreeing to pre-1978 housing, St. Ambrose must disclose the possible presence of lead-based paint and/or lead- based paint hazards in the dwelling. Students assigned to campus owned houses may also receive, by requesting from the Residence Life Office, a federally approved pamphlet on lead poisoning prevention.

St. Ambrose Vending Refunds

Contact the Student Financial Services office (Ambrose Hall) within 5 business days with concerns and/ or to receive refunds.

St. Ambrose Campus Residency Requirements

St. Ambrose is a residential campus. All full-time undergraduate students are required to live in University-owned housing for a total of 4 semesters unless: 

  • Married
  • Listed as an independent on FAFSA
  • Claim dependents on taxes
  • Military Veteran 
  • Are of non-traditional age (21 years or older by August 1 of the academic year)
  • Commuting from legal guardians' home within 30 miles of the Davenport campus
  • They have completed two years of post-high school studies at St. Ambrose or another accredited institution of higher education 
    • E.g. community college, college, or university
      • Does not include credits earned during concurrent enrollment

St. Ambrose Residence Life Policies

The policies listed below are an addendum to the UNIVERSAL POLICIES found in the Residence Life Policies section of this handbook

B.6. Cleanliness (St. Ambrose)

The St. Ambrose campus has housekeeping staff that clean residence hall bathrooms and public areas as well as bathroom and kitchen areas of townhouses and houses on a weekly basis unless notified otherwise. Residents are responsible for their own rooms and other common area spaces. Students bear the responsibility for any excessive cleaning costs and/or the repair/replacement of University property damaged by vandalism or carelessness.

Additionally, the inability of resident(s) to prepare their unit for cleaning by housekeeping or continued need for excessive cleaning can result in the suspension of housekeeping services, disciplinary follow- up, and/or relocation of housing.

Housekeeping Cleanliness Standards & Follow-up Protocol

  • For the first documented issue of failing to prepare or of excessive cleaning needs, the Area Coordinator and/or 2 student staff members, will inspect the area and take photos to document the issue. Residents will be given 72 hours to correct the issue, at which time the Area Coordinator and/or 2 student staff members will inspect and take updated photos.
  • If the space has been appropriately remedied, the issue is resolved, and no further action will be needed.
  • If the space has not been appropriately remedied, the photos will be sent to housekeeping and the issue documented. Students will be subjected to paying additional cleaning fees, weekly inspections, and will go through the student conduct process with their Area Coordinator.
  • Students who have 4 successful weekly inspections in a row, will end the weekly inspection.
  • For the second documented issue that takes place after the cleared initial follow-up inspection, residents will be documented and go through the student conduct process with their Area Coordinator. Students will be subject to additional cleaning fees.
  • Residents will again be given 72 hours to remedy the issue.
  • Weekly inspections will take place for 4 successive weeks at minimum. Students must have 4 weeks in a row in which they pass these inspections, before the inspections are ended.
  • For a third documented issue, students will go through the student conduct process with their Area Coordinator as well as the Director of Residence Life, to discuss the issue.
  • Students will be subject to excessive fees, loss of housekeeping services, and/or relocation.

B.7. Climate Control (St. Ambrose)

Students wishing to bring in their own window air conditioning unit should contact the ADS Office. 

B.11. Electrical Appliances (St. Ambrose)

Air fryers and slow cookers with automatic shut-off features are allowed on the St. Ambrose campus.

Traditional Housing: each room may contain up to two personal refrigerators (one per assigned person).

Preferred Housing: single rooms are limited to one personal refrigerator, double rooms may contain up to two personal refrigerators (one per assigned person). 

B.14. Furniture (St. Ambrose)

Students wanting to loft their beds in single rooms in North Hall (preferred) must use the materials provided in their rooms. Hagen, Tiedemann, Townhouses, and campus houses are not able to be lofted. Students living in all other University housing must use lofting materials rented from College Products. University metal bed frames with the hook and pin adjustment must NOT be placed in either of the top two hook positions (to avoid splitting the bed ends). 

B.18. Quiet & Noise (St. Ambrose)

In addition to the Quiet and Courtesy hours listed in A.14. of this policy, Thematic Housing residents have the ability to expand quiet hours for their communities.

MOUNT MERCY RES LIFE

Mount Mercy Res Life Team

Professional Staff

  • Director of Residence Life
  • Area Coordinator (AC)

Student Staff

  • Resident Advisors (RA) 

Mount Mercy Student Housing

Traditional Housing

Regina Hall is offers traditional-style college-style housing that offers double rooms and a small number of single rooms. Bathrooms are communal. The University provides a bed, mattress, desk (no desk chair), dresser, and closet for each occupant. Kitchens in the Regina Lounge and the McAuley penthouse are available to students who live in Regina Hall.  Although the hall is coed, the floors are separated by gender. 

McAuley Hall was named in honor of Catherine McAuley, foundress of the Sisters of Mercy. McAuley is considered traditional housing, and features suites of two-person rooms with an adjoining private bathroom in between. Some residents may choose to arrange their living quarter as a four-person suite. The University provides a bed, mattress, dresser, desk, desk chair, and closet for each occupant. Kitchens in the Regina Lounge and the McAuley penthouse are available to students who live in McAuley Hall. The floors in this hall are coed. 

Preferred Housing

Andreas is a suite-style hall with three wings reserved for upper division students. Each suite houses twelve residents across four bedrooms (three each) and includes two restrooms, a vanity area with four sinks, a kitchenette, and common area.

Andreas House: the three suite-style residential halls brought a new level of campus living to Mount Mercy. Each suite promotes community living, with four bedrooms, two full bathrooms, a kitchen, a living room, and storage space. The furnished suites also feature amenities including cable TV, campus network connections, and programmable heating and air conditioning. A connecting middle building has an exercise facility and full kitchen. Martin L. Andreas served Mount Mercy as a trustee for 40 years prior to his death in May 2016.

Lower Campus Apartments: four buildings comprise the Lower Campus Apartments (LCA), which are reserved for upper division students. Each two-bedroom apartment in Lower Campus houses four residents and offers a private bathroom, common area, and kitchen. 

Mount Mercy Housing and Food Contract

Resident students must sign a housing and food contract and agree to abide by the terms and conditions outlined in this handbook's Residence Life Policies and Code of Conduct. Contracts cover the duration of the entire academic year.

Any student that lives on campus (prior to or after) the stated contract period is subject to disciplinary action on grounds of theft of service, be removed from housing, and having daily housing charges applied to the student account. Student's may not allow roommates to move-in early or any other way that circumvents the check-in process. Engaging in such activity is also a violation of theft of property. 

Visit ERez Life Residence Management to apply for housing at Mount Mercy

Mount Mercy Campus Residency Requirements

Mount Mercy is a residential campus. All full-time undergraduate students are required to live in University-owned housing for a total of 6 semesters unless: 

  • Married,
  • Listed as an independent on FAFSA,
  • Claim dependents on taxes
  • Military Veteran 
  • Are of non-traditional age (21 years or older by August 1 of the academic year)
  • Commuting from legal guardians' home within 30 miles of the Cedar Rapids campus
  • Transfer students who are more than two years removed from high school may be granted a special exemption

Mount Mercy Residence Life Policies

The policies listed below are an addendum to the UNIVERSAL POLICIES found in the Residence Life Policies section of this handbook

C.1. Property Storage and Abandoned Property (Mount Mercy)

Due to limited space and liability issues, Residence Life is unable to accommodate storage of residents’ personal items or room furnishings at any time during the year. Some storage options are available over the summer, for a low cost, and preferences are given to international students, out-of-state students, then in-state students. 

Room furnishings provided by Mount Mercy are not permitted to be removed from student rooms. Items left in rooms/suites/bathrooms/community lounges will be stored for a minimum of 48 hours and a maximum of 30 days. If the owner is known, they will be contacted via email notifying them that they have 30 days to retrieve their property. If the owner does not return, Residence Life will determine if the items are in a condition to be donated to charity or discarded. Mount Mercy University is not responsible for lost, stolen, or damaged property in the residence halls or public areas of communities. 

C.3. Air Conditioning and Heat (Mount Mercy)

McAuley Hall is not equipped with air conditioning. Regina hall is equipped with window air conditioning units. Andreas and Lower Campus Apartments have central air conditioning. All rooms are equipped with heating controls. Rooms in Andreas and LCA are equipped with thermostats. The type of heating/cooling system used in McAuley and Regina require 2-3 days for a changeover to be completed, which means drastic changes in outdoor temperatures cannot be addressed immediately. In the interim, students are encouraged to open/close windows, add/remove blankets, or see a member of Residence Life for additional suggestions. 

Students are not to obstruct or damage air or heating units or set anything near the wall mounted units as this may interfere with normal operation. Students are not allowed to bring additional air conditioning or heating devices without expressed permission of the Dean of Students. Housing’s general practice for heating and cooling is to provide room temperatures between the range of 68 and 76 degrees. Failure to maintain temperatures in this range could result in damage to pipes or other room fixtures. 

C.4. Appliances and Furnishings (Mount Mercy)

Every residence hall room comes furnished with a bed, desk, mattress, closet, and dresser. Please note that Regina and McAuley Hall rooms are not equipped with desk chairs. Andreas and Lower Campus Apartments also have furnished living rooms with a table, chairs, sofa, and cushioned chair. Lower Campus Apartments also have kitchens equipped with a refrigerator and stove. MMU equipment and furniture may not be removed from its assigned location. This includes taking any MMU property outside.

Compact refrigerators are permitted, but may not exceed 4 cubic feet in size. Only one compact refrigerator per bedroom is allowed. In McAuley, suites may have two refrigerators, as long as they are in separate rooms. In Andreas, and Lower Campus Apartments, refrigerators are provided in the kitchens/kitchenettes. Andreas residents may have one compact refrigerator per bedroom. No additional refrigerators are allowed in Lower Campus Apartments

C.7. Climate Control (Mount Mercy)

McAuley Hall does not have air conditioning, but each room is equipped with it's own heating controls. 

Due to the type of heating system used for Regina and McAuley Halls, change change from heating to cooling (or vice versa) is a fairly extensive process that can take a 2-3 days. Therefore, drastic swings in outdoor temperature cannot be addressed immediately. I.e. we are unable to turn the heat off and realize an immediate lowering of the internal temperature. When drastic swings in outside temperature do occur, students are asked to speak with their RA for suggestions. Windows may be opened to the extent that they are not left unattended. Open windows increase the risk of pipes freezing and bursting. 

Andreas and Lower Campus Apartments have both central air conditioning and heat. Each room has its own thermostat.

C.11. Electrical Appliances (Mount Mercy)

In McAuley Hall, suites may have two refrigerators, as long as they are in separate rooms. In Andreas and Lower Campus Apartments, refrigerators are provided in the kitchens/kitchenettes. Andreas residents may have one compact refrigerator per bedroom. No additional refrigerators are allowed in Lower Campus Apartments.